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Friday, July 14, 2017

Top 10 ways to use G Suite in Nonprofits and NGOs

1.            Organize successful fundraising events

Setting up fundraising events can be time-consuming and difficult to coordinate. In the planning phase, keep co-workers in the loop about event details and schedules by creating a team Calendar. Once you're ready to go, publicize your event with Calendar, and add attachments, such as flyers stored in Drive. Then, build an external event website with details, contacts, sign-up Forms, and more using Sites, so attendees can get all their information in one place from any device.

2.            Launch and publicize high-profile campaigns

Raising funds in the nonprofit sector is increasingly competitive, so you need to increase your fundraising campaigns' impact on supporters and potential recruits. Create a website with powerful images and other relevant information in Sites to highlight your organization's mission statement. To increase exposure for your cause, create inspiring presentations using Slides, host video recordings on your organization's official YouTube channel, and target existing and new sponsors using Forms–then embed all these files on your website. When your website is ready to go, promote your campaign on your organization's Google+ page by encouraging members to share innovative ideas and letting volunteers know about different ways they can contribute.

3.            Create winning grant proposals

Create polished funding applications for your nonprofit using Docs. Instantly search for charts, information, and other data with the built-in research tool, without ever leaving your document. Need your co-workers' input on your draft? Share your document to edit (or suggest edits) simultaneously, and get real-time feedback through targeted comments and built-in chat. There's no need for multiple drafts either—use the revision history to see who made which changes and when, or to revert to earlier versions at any time.

4.            Centralize key organizational assets in one website

Want an easier way to manage your nonprofit's administrative information? Keep internal news, blog posts, fundraising drives, campaigns, online forms, training content, and more in one place with Sites. Now your organization has a one-stop destination for all important information, which any employee (or a select group of volunteers) can access anytime, from any device.

5.            Streamline daily operations by going paperless

Manage your day-to-day operations online. With Forms, you can create electronic forms for time-off requests, hardware requests, volunteer sign ups, and more—in just minutes. Track important administrative tasks, such as employee schedules and deadlines in Calendar and Sheets. Then, keep all your content current by storing files in a Drive folder. Just share the folder with your co-workers–if someone edits a file, everyone sees the latest version and can add feedback in real time.

6.            Securely create and manage digital assets

The amount of digital content created and managed by nonprofits continues to grow exponentially. Store and manage rich-media assets, such as images, logos, PDF manuals, and campaign videos using Drive. Drive then syncs to the cloud so everyone's always accessing the most up-to-date content, and its sharing features and access controls make working with external funding agencies simple and secure.

7.            Find and organize important email quickly

When you're organizing fundraising campaigns, compiling funding applications, or sending monthly members' newsletters, it's essential to manage incoming email messages. Use stars to mark certain messages as important, or let Gmail's Priority Inbox automatically sort and prioritize your messages for you so you can focus on the email that matter first. You can even set up filters and labels—such as for specific events or projects—so it's easier to organize, find, and respond to messages.

8.            Quickly recruit, interview, and onboard prospective employees or volunteers

After interested candidates or volunteers submit their information through Forms, you can conduct interviews with your top choices from anywhere in the world with Hangouts. Then, streamline the onboarding process with a Sites website containing checklists, important information, and onboarding tasks.

9.            Train your employees and volunteers, anytime, anywhere

Many nonprofit organizations have employees and volunteers spread across the globe. If you need to train people based in different locations, create a one-stop training website using Sites. Store all your onboarding tasks, organization policies, and other documents in Drive, then embed these stored files in the training site to create a self-service training portal. If you need live training, conduct a virtual class across the globe with Hangouts to save time and travel costs. Then, let everyone know about course schedules in advance by creating and embedding a shared training Calendar in the site.

10.         Communicate quickly with staff and other large groups

Keeping everyone in the loop can be a daunting task, whether you're hosting an internal discussion with staff members or communicating with all of your donors, members, volunteers, supporters, or clients. Groups makes it easy to communicate quickly and effectively with everyone at once. After adding email accounts to a group, you can send an email to everyone in that group with one address, invite the group to an event, or share documents with the group. You can also create an online forum to discuss a popular industry topic or answer questions about your organization.

Please Open your G Suite account now at: https://goo.gl/bP3iTI

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